Successful Office Relocation Requires careful planning and execution from the corporate designer firm. TrueSeed is a corporate office interior design company in Gurgaon that design and lease out office spaces to corporates. Preparing For The Big Office Move is significantly more difficult to relocate a business than a residence.
Moving an office can be exhausting, but you must keep everything in your head. To ensure a smooth office move, take the time to plan and prepare carefully. We have not timestamped each step, but they are in the sequence you want to complete regardless of your timeframe. Corporate office designers in Gurgaon can help make a smooth transition into your new office.
10 Elements of a Successful Office Relocation Planning
Moving Checklist
Having a moving checklist for your planned office move is helpful.
Your moving checklist should include office inventory, non-essentials, a relocation committee, interior designers, and cross-country movers.
Schedule
The migration should be scheduled around critical business occasions. Consider the lease’s expiration date. The property manager should know about the move. Tell employees and suppliers.
Tasks and a Relocation Committee
Early employee involvement is crucial. The relocation committee will make the office transition easier for other employees and organize the occasion. As the movement develops, there will be tasks for each committee member. Assign tasks to staff.
Relocate
Depending on the size of your office, you can notify employees via town hall, email, video, or newsletter.
Plan internal and external communications
Internal communication should be set up for employees. In contrast, external communication should be established for customers, clients, and suppliers, ensuring the non-stop functioning of your firm during the relocation.
New Space
Visit the new office building. Before the move, engage a painter to paint the new office walls.
Create an inventory list and remove non-essentials.
Before you move, inventory all company furniture, assets, and other items. Keep a physical copy for records.
Review plans with movers
As moving day approaches, stay in touch with your moving company. Make time to review furnishings and floor plans with them. Waiting until the moving day will annoy everyone.
Data security
Many approaches exist to safeguard computer data. First, park the hard drives, if possible, by pulling the hard drive head off the disk platters. Your data should be backed up on an external storage device or cloud database before your move.
Office furniture maintenance
Office furniture includes storage, chairs, and workspaces. Here are tips for protecting these valuables.
Insure/Invest
Even if your office has best office interior design and well-packed and moved, accidents can happen. Invest in insurance to protect your belongings from mishaps.